Menu > Student record > Mailbox General Help
Letter edition
Objective
Complete a letter in the student record, consult it, modify it, print it or send it by e-mail.
Data
The following data are linked to the letter:
Date Date of the letter. It is mandatory (current date by default).
Title Title identifying the letter.
Authorized personnel First name and family name of authorized personnel associated to the letter (author).

The pulldown menu proposes, in alphabetical order, the family name and first name of all the school's personnel (by default, the personnel corresponding to the user). The first line in the pulldown menu is "None", which is used to not associate an authorized personnel to the letter.
Text of the letter Zone used to enter the text of the letter. The editor has several standard commands for text management (font selection, bold, underlined, etc.). The Image pulldown menu can be used to insert an image contained in the File and image bank.

The letter can be assembled from a text model selected and imported with the Text models command.
Actions
Import a text model The Text models command calls up the Text templates screen used to select one of the school's text models defined specifically for ISM. The selected model is imported in the letter-editing screen and changes can be brought as necessary.

If the model contains "replaceable labels" (keywords in brackets), these will be replaced by the values corresponding to the student being processed at the time of the importing.
Print the letter The Print command displays the letter in a screen used for paper printing.

In letter creation, the Print command does not appear. Save your letter first and the command will become available.
Send the letter by e-mail  The Send by e-mail command displays the letter in the Send by e-mail screen used to send by e-mail the content of the letter to the student's adults responsible or the student themselves.

At least one e-mail address must be present in the student record (father, mother, guardian or student).

The sender's e-mail address must be completed (personnel author of the letter, school or institution).
Save The Save command records the changes entered on screen in the database.
Undo The Undo command cancels the changes entered in the page.